Lockdown blues? Yes! As much as the 'back-to-work' was a relief for many, the impact on the productivity rate was quite drastic. If you are looking for ways to boost your productivity, you are at the right place. Time management, as you know, forms a huge part of your productivity schedule. But there is more to it. Being productive at work requires you to manage your energy, work and time efficiently.
The 7 tips below will guide you on how to overcome productivity challenges at work and avoid procrastination.
A manageable level of stress at work can prove to be effective in terms of helping us focus more and meeting our objectives. It is recommended that you set deadlines for any tasks and projects, and stick to them. Establishing mini milestones creates a sense of urgency and responsibility to achieve your established goals and complete your work on time. A healthy added time pressure helps you focus and deal with priorities. Utilize the concept of ‘Rewards & Consequences’ as a way to adhere to deadlines; reward yourself upon every task completed and set consequences when you are not able to stick to deadlines.
Prioritize your work- 80/20 rule (Pareto principle)
‘Work Smart Not Hard’- The Pareto principle helps you identify which tasks are more important compared to others, therefore maximizing efficiency. Always know your priority in order to be effective and efficient as 80% of the results will come from the 20% of your efforts. It is thus important to identify inputs that are vital, and make them your priority to achieve your goal. The 20% of smart work that you put in will reflect on the results, to therefore make a bigger impact. Tackle all your key tasks first, then move on to the less important ones to be more productive.
Nobody can focus straight on work for long hours; therefore make sure to schedule breaks to keep yourself productive and concentrated throughout the day. It is not advised to focus for too long as working intensely for long amounts of time can cause anxiety and stress. Therefore, taking short breaks of 5 minutes calms your mind and helps you recharge and focus better. You will be able to in turn give a constant good performance at work without too much stress and self-built pressure. New ideas can be formulated and more motivation is gained to get through the day productively.
Stopping to multitask is one of the most productive habits that you can develop. Too many distractions at once will refrain you from focusing well on your tasks. Focus on one task at a time to do it properly, then move on to your next project. Attempting to do several tasks at one time results in time and productivity loss. It consumes up your energy and makes your brain more tired. It actually starts by little steps that will make a great difference to your routine, for example, closing unnecessary tabs on your browser and multiple apps on your phone. It also primarily consists in focusing on one project or task at a time. If you are constantly navigating from one set of ideas to another set with no link in between, you are opening up your chances to make mistakes and you will actually take longer to process the ideas.
Invest your efforts to stay organized at work by planning your work ahead and having a proper work environment. Use technology wisely such as time planners and notebooks to write down tasks and deadlines to keep track of every work which you can access on your phone or your computer. You can even set reminders about meetings which will let you keep everything under control. This helps keep you connected to your workflow and improve productivity. Organizing your work environment is also very vital as it helps decrease anxiety. Keeping your desk clear and preventing clutter leads to a much better productive and effective attitude at work.
You will find yourself more productive while working if you keep healthy, both physically and mentally. Remember to stay hydrated and do not miss any important meals of the day. Consume plenty of water and a right balance of vegetables and fruits should work. In fact, avoid the intake of sugary snacks or drinks throughout the day to keep fit. Staying physically fit helps in being more productive at work. In fact, working professionals are often encouraged to exercise and meditate for an increased productivity boost.
Lately, many employers are understanding the concept of happy employees performing better at work. Happy employees are usually 20% more productive than the unhappy ones. The logic behind this is pretty much straightforward. If you can derive happiness from your daily work and have the willingness to excel in what you are doing, you are automatically in the productive zone. Now, creating a positive work environment is important. It actually starts by choosing a job that you love and integrating a team who share the same aspirations as yours. This is why it is vital to voice out to your employer in case you are not comfortable working in specific conditions. Ultimately, the environment you are in decides whether you are going to thrive or lose yourself amidst the noise.